Acreage Reporting Reminders

Tips and Tricks for Acreage Reporting Season

The acreage reporting date (ARD) is July 15, 2022. Please familiarize yourself with the information and tools provided on this page in order to make sure your acreage reporting experience is as smooth as possible. 

Be sure to visit Saba and view our acreage reporting and AgriNet Mapping training materials as well. Click here to log in using your AgriNet credentials.

If you have questions or encounter any problems, please fill out the form at the bottom of this page or contact your marketing representative, and we will be happy to assist you.

This information is meant to serve as a guideline and does not replace any handbook or provision.

Deadline Information

Acreage must be keyed in AgriNet; all pages of the acreage report must be uploaded through FileZilla and submitted the deadline below, depending on whether you are a processing agency or non-processing agency.

  • For processing agencies, the deadline is 30 days after acreage reporting date: August 14, 2022 (this falls on Sunday, you will have until Monday, August 15).
  • For non-processing agencies, the acreage report must be submitted within 10 days of the ARD, so the deadline is July 25, 2022.

If an acceptable acreage report is not received by the applicable deadline:

  • The underwriter will contact the agent to verify no acreage report was received.
  • If no acreage report is received, the underwriter will mail a “Deny Liability ASNA Letter” to the insured (carbon copying the agent) and we will allow 15 days for a response.
  • If it is found there is an acreage report it will be subject to crop inspection to determine if the acreage meets the criteria for accepting unreported acreage as specified in the Crop Insurance Handbook.
  • The below documentation must be submitted to your AgriSompo North America underwriter:
    • Signed Acreage Report
    • FSA 578
    • Reason/explanation for the delay
    • Verify no loss has been filed with ASNA
    • Crop inspection is required

COVID-19 Relief

The RMA announced certain flexibilities for producers facing challenges due to the COVID-19 pandemic in Manager's Bulletin MGR-22-001.

For more information and the full text of the bulletin, click here.

Billing

The billing date will be August 15, 2022.

Policyholders may choose to apply any loss payments to their premium amounts. In order to authorize this, the agent must download the Authorization to Offset Outstanding Balances form in AgriNet and submit it to their underwriter. 

To find the form, open the policyholder's policy within AgriNet, and click the printer icon to open the Forms menu. Click the "Billing" tab on the left side of your screen, then click "Authorization to Offset Outstanding Balance". 

Source Documents

A source document is what you used at the time you and your insured filled out the acreage report. 

You may scan in your source documents with your acreage report; this could help later should there be a keying error or discrepancy.

Conservation Compliance

Insureds have until the premium billing date (August 15) to file an AD-1026 with the FSA.

If an insured does not have an AD-1026 on file, they may qualify for an exemption. This exemption can only be used their first year farming; they must file an AD-1026 with the FSA going forward.

If an insured is not compliant with this requirement, they will not receive any premium subsidy. Please verify with your insured that they have an AD-1026 on file with the FSA with the same name and tax ID number that was used to set up their crop insurance policy.

Contracts

The contract price can only be used if CP is available for the specific practice and type (depending on crops).

All contracts must be uploaded through FileZilla by acreage reporting time (dependent upon instructions outlined by your region). If a contract is not submitted, the projected price will be used.

Sugar beets require a Processor Agreement to be turned in by the acreage reporting date. Acres will not be verified without that agreement.

Organics

For ground that is certified organic, the Organic Plan and Organic Certificate must be submitted by the ARD. For ground that is transitioning to organic, only the Organic Plan must be submitted by the ARD.

If the insured does not have an organic plan or certificate, they need documentation from the certifying agent that an organic plan is in effect.

SCO and STAX

If the insured has elected the Supplemental Coverage Option (SCO) for a crop, they need to identify on the acreage report any field (by FSN) which was planted to the crop with SCO and is now enrolled in Agriculture Risk Coverage (ARC), which will make that FSN ineligible for SCO coverage.

If the insured has elected SCO or the Stacked Income Protection Plan (STAX) for a crop, they need to identify on the acreage report any FSN which was planted to the crop with SCO/STAX and are now enrolled in ARC or Price Loss Coverage (PLC), which will make that FSN ineligible for SCO/STAX coverage.

Insuring Landlord/Tenant Share

Verify all supporting documents are uploaded through FileZilla and keyed correctly in AgriNet. Identify the unit in Field Name (example: insuring LL/T share).

Example: A tenant is insuring the landlord’s share. The landlord has a 50% share, and the tenant has a 50% share. On the tenant’s acreage report you would list 100% and in the "Acreage" tab at the bottom left you can add "Shareholder" beneath the "Farmer/Landlord Shareholders" section. Your underwriter can help you should you still have questions.

"No Longer Farming" Units

DO NOT DELETE any lines at acreage reporting. Go to the "Acreage" tab, click the drop-down box labeled "Uninsurable" and select "No Longer Farming". 

Practice/Type 

Please make sure ALL acres are reviewed and listed correctly on the acreage report if the insured has multiple practices or types listed for a crop.  

High Risk and Unrated Acres

Be sure to report High Risk and Unrated acres correctly. This will ensure yields and premium are calculated correctly on your Schedules of Insurance.

To find out whether ground is High Risk or Unrated, you may use any of the tools below:

  • RMA Mapping through the Actuarial Information Browser
  • AgriNet Mapping
  • CIMS

Options for insuring High Risk Land:

  • Written Agreement
  • HR Land Exclusion Option
  • HR ACE policy

Options for Unrated Land:

  • A Written Agreement is needed for land to be insurable
  • If no WA done, acreage is uninsurable

The RMA has been known to request unpaid High Risk premium when land was reported at the incorrect risk rating.

Uninsurable/Uninsured acres

All acres must be reported on the acreage report, including uninsurable and uninsured acres. Failure to report uninsurable and uninsured acres will lead to that production being counted against the guarantee of reported acres if there is a claim for the 2021 crop year.

AgriNet will automatically copy lines after they are finalized if both insurable and uninsurable acres are on the same unit.

Replants

Use the initial plant date, not the replant date.

Late Plant/Prevented Planting/High Risk

AgriNet will automatically copy lines after they are finalized if there are acres on one unit that fall in different categories (timely planted, late planted, prevented planting, high risk, etc.).

High risk ground with a different T-yield than non-high risk ground will need a different APH database.

High risk ground with the same T-yield as non-high risk ground will have the same APH database. At this time, you will need to copy the APH database to get the correct rates to apply to both high risk and standard ground.

Prevented Planting (PP) Acres

Please be sure to report ALL PP acres on the acreage report. Simply filing a PP claim is not considered reporting those acres, and it is nearly impossible for us to accept a revised acreage report adding PP acres after the deadline.

Multi-County Enterprise Unit

The MCEU option allows a producer to combine acreage of an insured crop, by irrigation practice if applicable, in two contiguous counties in the same state into one enterprise unit.

To qualify for an MCEU, one county must qualify independently for an enterprise unit and the other county must not qualify for an enterprise unit.

Both county/crop policies in the MCEU must be with the same AIP.

The MCEU must be elected on the application for both counties. Both counties must also have the same elections for insurance plan, coverage level, and enterprise unit or enterprise unit by practice.

The election combines all insured acreage of the crop (or all insured acreage of the irrigation practice if enterprise unit by practice is elected) in both counties into a single enterprise unit.

Premium, guarantee, and liability will be calculated separately for each county based on the acres physically located in that county and using the actuarial documents for that county.

The enterprise unit premium discount will be determined using the total acres contained in the MCEU.

Primary and secondary counties will need to be indicated on the Acreage Report.

Qualifying Acres for EU/EI/ET

Once acres are keyed and saved on a policy, AgriNet will automatically figure the correct unit structure.

If a policy does NOT automatically qualify for the correct unit structure, please contact your underwriter as some policies may need additional verification or disqualification.

Unit Numbering/Unit Structure

Please make sure the units are numbered correctly and reflect the unit structure the insured elected as well as the way they have reported production.

An insured can now have Enterprise Units by Irrigation Practice when they have EU elected for one practice and OU/BU for the other practice. This would have been elected at SCD.

An insured can now have Enterprise Units by Type (ET) where they have EU elected for one type (i.e. Spring/Winter Wheat, different types of dry beans, etc.) and OU/BU for the other practice. They may also have EU elected for all types.

If EU, ET (Enterprise Units by Type), or EI (Enterprise Units by Practice) is elected but fails to qualify:

  • Specify on the acreage report whether you would like BU, OU, or one EU in a situation where the acres do not qualify for EI or ET.
  • If a unit structure is not specified on the acreage report, the insured could potentially have BU assigned for the crop.

CLU Keying Requirements

100% of insurable acres must be reported AND keyed by CLU for the 2022 crop year. Full CLU information must be listed on the acreage report.

This requirement can be met by using any of our acreage reporting forms.

Added Land

Added land is ground new to the farming operation.

Added crop P/T/V is ground that has been previously farmed by the operation but has a new crop/practice/type/variety.

The cropland acreage limitation categories for added land and new crop/P/T are:

  • Added land less than 2,000 acres = use high of SAT or T-yield.
  • Added land of 2,000 acres or greater = use T-yield.

Identify added land on the acreage report; SAT must be requested if that is what your customer wants, and they qualify as a separate basic or optional unit.

If the insured adds ground to a section they already farm, do not create a new unit for the new ground. Simply add the acreage in with the existing fields.

CRP/New Breaking

Requests for Native Sod and New Breaking must be turned in on or before the ARD for New Breaking acreage to be insurable.

Acreage emerging from CRP is insurable using the county T-yield.

You must have a separate database the initial year. In AgriNet, you may set these units to combine into an existing unit the next crop year.

SAT must be requested on the 2022 acreage report if SAT is desired for the 2023 crop year.

Forage Seeding

Spring Planted is defined as a forage crop seeded before July 1, except when specified in the Special Provisions.

The underwriting report/pre-acceptance inspection/self-certification worksheet serves three purposes. It is used:

  1. To record the results of a pre-acceptance inspection.
  2. By AIP underwriters to determine insurability of acreage.
  3. By insured producers to self-certify acreage, stand adequacy, and stand age.

Adequate stand is defined as the number shown in the Special Provisions, representing:

  • For forage containing 60% or more alfalfa, the minimum required number of live alfalfa stems per square foot that are two inches or greater in height, OR
  • For forage containing less than 60% alfalfa, the normal planting density.

Native Sod

Native Sod is acreage that has never been tilled, or which the policyholder can’t prove was previously tilled for the production of an annual crop on or before February 7, 2014.

Any Native Sod acreage tilled prior to February 7, 2014, will not be subject to the reduction in benefits, regardless of when the Native Sod acreage is planted.

Acreage is considered Native Sod when more than five acres are tilled in the county, cumulatively across crop years.

  • Cumulative Native Sod acreage with fewer than five acres in the county is considered de minimis (DM) and will NOT receive any reduction in benefits.
  • Cumulative Native Sod acreage with more than five acres will receive a reduction in benefits.

The RMA has added new headings to the information within the CIH and GSH to clarify which Farm Bill applies (2014 or 2018).

2014 Farm Bill Procedures for Native Sod

  • Native Sod acreage tilled from February 8, 2014 – December 20, 2018 will continue to follow the provisions of the 2014 Farm Bill.
  • Acreage is considered Native Sod until it has four crop years of planting.

2018 Farm Bill Procedures for Native Sod

  • These procedures apply to native sod tilled beginning December 21, 2018, for the production of an insured crop.
  • Acreage is considered Native Sod until the acreage has four crop years (insurance years for WFRP) of an insured crop within the first 10 crop years after initial tillage.
  • Native Sod procedures now apply to all insurable crops and all insurance plans.
  • Any crop year in which a crop is insured on the Native Sod acreage under an additional coverage policy will count toward fulfilling the four crop years of an insured crop.
  • CAT coverage does not count as a crop year of insurance toward the four crop years of an insured crop.
  • A combination of annual and perennial/ biennial crops may be utilized to fulfill the first four crop years of an insured crop.
  • Prevented planting acres will count toward fulfilling the four crop years of an insured crop.
  • The Native Sod designation applies when more than five acres are tilled cumulatively across crop years (insurance years for WFRP) for the production of an insured crop beginning December 21, 2018, in all counties in the native sod states.
  • If a producer tilled five Native Sod acres or less under the 2014 Farm Bill and tilled additional Native Sod acres under the 2018 Farm Bill, so that the cumulative Native Sod acres exceeded five acres, the 2018 Farm Bill procedures apply.

Need Help? Let Us Know!

AgriSompo North America is one of the nation’s largest underwriters of federally-sponsored crop insurance. We’re dedicated to protecting the livelihoods of farmers and ranchers by offering direct and customized agribusiness risk management products through a nation-wide network of exceptional independent crop insurance agents.

For general questions, information regarding agency appointments, or to find an AgriSompo North America agent in your area, contact us today.